Employment Opportunities

Passaic County CASA Volunteer Training Coordinator

The Volunteer Training Coordinator is responsible for the coordination and supervision of all volunteer training- both pre-service and during active volunteer service as well as community outreach and volunteer recruitment. The Training and Outreach Coordinator is responsible for training new volunteers to meet both the National CASA standards and the New Jersey Administrative Office of the Courts (AOC) standards for CASA volunteers. The Volunteer Training Coordinator will develop and maintain professional relationships in order to engage in community outreach activities, create and distribute communications materials, and recruit highly qualified volunteers.

Responsibilities and Duties

Volunteer Training Activities:

  • Screen volunteer applications as they are received, schedule and coordinate interviews to determine the suitability of the applicant for the CASA program

  • Continually update the training curriculum based on the input of colleagues to provide the training needed for CASAs to perform their duties

  • Continually update CASA training manuals with current information and prepare training curriculum, agenda and activities

  • Present all training sessions with assistance as needed

  • Attend court observation with new volunteers

  • Recommend trained volunteers for acceptance into CASA program

  • Attend swearing-in of new volunteers

Recruitment Activities

  • Attend all available conferences and workshops for the development of programs for volunteers

  • Attend bi-monthly staff meetings

  • Assist in volunteer appreciation events and all program events when possible

  • Attend continuing education at the staff level regarding volunteer management, child welfare and related topics

  • Provides constructive feedback to improvements and advancements for the CASA organization

  • Help to develop inter-agency cooperation by extending to other groups invitations to attend training programs

  • Evaluate the effectiveness of volunteer recruitment, training, assignment and recognition efforts

Outreach/Recruitment Activities

  • Responsible for implementation and maintenance of the Annual Volunteer Recruitment Plan

  • Actively participate in the creation and implementation of the organizational Communication Plan

  • Achieve recruitment of diverse array of volunteers through active and innovative approach to educating interested persons and companies about Passaic County CASA

  • Actively recruits potential volunteers outside of the CASA office, both in person and virtually

  • Assists with the maintenance of online volunteer recruitment materials (website, social media, etc.)

  • Creation and distribution of written recruitment materials, including but not limited to press releases, newsletter, website, flyers/brochures.

  • Coordinates the Passaic County CASA Speakers Bureau and Ambassadors Program. Including speakers training and securing speaking engagements.

  • Coordinates all media activities including print, television and radio

  • Provides regular updates to the Executive Director on the recruitment and public relations activities.

Requirements

  • Must have reliable transportation

  • Must be willing to submit to and pass multiple background checks

Qualifications/Skills:

  • Undergraduate degree (combined education, work experience and results will be considered in lieu of degree)

  • 2-3 years experience in recruitment and/or adult education

  • Creative thinker with the ability to develop innovative recruitment ideas and corresponding presentation materials

  • Collaborative influencing style

  • Measurable experience in initiating and building professional contacts

  • Experience leveraging contacts to identify opportunities for CASA presentations

  • Proven skills in organizing and managing information, events and meetings

  • Outstanding written and verbal skills

  • Strong attention to detail

  • Proven ability to speak to groups of all sizes

  • Proven experience in juggling multiple tasks and prioritizing deadlines

  • Needs to be confident, flexible, and responsible

  • Excellent computer skills (Microsoft Office), embraces technology, database experience a plus

  • Experience with marketing analytics; comfortable with identifying, gathering, and leveraging data to inform decision making

  • Experience with a nonprofit and working with volunteers are a plus

  • General knowledge of child welfare services

Job Types: Full-time, Part-time

Pay: $48,000.00 – $55,000.00 per year

Benefits:

  • 401(k)

  • 401(k) matching

  • Flexible schedule

  • Paid time off

  • Professional development assistance

  • Retirement plan

Schedule:

  • Monday to Friday

  • Weekend availability

Education:

  • Bachelor’s (Preferred)

License/Certification:

  • Driver’s License (Required)

To apply, please e-mail a resume and cover letter to resumes@passaiccountycasa.org. No phone calls.  

 

Passaic County CASA Accounting Coordinator

Passaic County CASA is seeking an Accounting Coordinator to join our team. The Accounting Coordinator is responsible for the regular accounting and finance work with the support of the Office Manager and the CFO.

We are looking for someone who is ready, willing and able to support the work that we do for abused and neglected children and their families by ensuring that the finances are complete, accurate, and up-to date. The ideal candidate will be enthusiastic, passionate about CASA’s mission, and will have an eye for detail and excellent organizational skills. They will be gracefully persistent, have the drive to meet deadlines and be able to effectively prioritize ongoing tasks and responsibilities. They will be comfortable in upholding compliance with financial policies and procedures, flexible in approach, and confident to ask for advice and guidance from the Office Manager and CFO.

Responsibilities include but are not limited to:

  • Accounts Payable:

    • Process and enter all vendor bills

    • Pay bills weekly based on management approval

    • Maintain vendor files and interact with vendors as needed

  • Accounts Receivable:

    • Generate and enter invoices as needed

    • Provide A/R reports

    • Follow up to ensure payments are received

  • Credit Card Expense Management:

    • Enter charges ensuring proper GL codes are used

    • Reconcile all credit card accounts each month

    • Deposits: Enter deposits for cash, checks, and credit cards

  • General Ledger:

    • Maintain a detailed GL with CFO to ensure month end reporting can be completed on a timely basis

  • Grant Reporting:

    • Maintain grant tracking in Excel and grant files, including grant budgets, invoices, and payments

  • Special Projects:

    • Assist CFO and Director of Community Outreach to automate and integrate donation processing in Quickbooks Desktop and Kindful.

    • Assist CFO and Office Manager to integrate credit card online portal with Quickbooks Desktop.

    • Assist CFO and Office Manager to integrate banking portal with Quickbooks Desktop.

    • Assist CFO and Office Manager to integrate employee expense reimbursements with payroll processing.

This is a part-time, non-exempt, office-based role that requires a regular established weekly schedule. Passaic County CASA offers competitive compensation, medical insurance contribution, SIMPLE IRA company match, and generous paid vacation and holiday time off.

REQUIREMENTS:

  • Minimum 2 years accounting and bookkeeping experience

  • Must be highly detail-oriented

  • Strong proficiency with computer applications, including Excel and QuickBooks; Kindful and OneCause a plus

  • Demonstrated ability to multi-task and prioritize well to meet deadlines

  • Behaves with integrity, honesty and is a resource to fellow team members

Job Type: Part-time

Pay: $18.00 – $22.00 per hour

To apply, please e-mail a resume and cover letter to resumes@passaiccountycasa.org. No phone calls.